How to Send Files with WhatsApp Web: Practical Tips
Nowadays, everything happens very quickly, especially in the digital world. That’s why sharing files quickly is very important, especially for those who work remotely or perform tasks online. One tool that helps me a lot in my day-to-day life is WhatsApp Web.
Many people only use WhatsApp on their phones, but the desktop version is very useful, especially for sharing files quickly and easily. In this article, I’ll share the best tips for sending files with WhatsApp Web, based on my own experience.
Why Use WhatsApp Web to Send Files?
When I first started using WhatsApp Web, it was just to reply to messages while working on my computer. But I soon realized I could send documents, photos, and videos directly from my PC—without having to pick up my phone all the time.
- It’s quick – just drag the file into the browser.
- It’s easy – no need to install anything.
- It’s secure – files are end-to-end encrypted.
- It saves time – perfect for anyone already working at a computer.
How to Access WhatsApp Web
- Open whatsapp web entrar in your browser.
- On your phone, open WhatsApp.
- Tap the three dots (menu) > Connected Devices.
- Tap “Link a Device” and scan the QR code on your computer screen.
Done! You’re ready to use WhatsApp Web.
1. Drag and Drop Files
The easiest way to share files on WhatsApp Web is by dragging and dropping them into the chat. This works for PDFs, images, videos—even ZIP files.
I use this every day to send reports, contracts, and media files. No cloud storage, no email—just fast and direct.
Tip: You can send multiple files at once by selecting them together before dragging.
2. Use the Paperclip Icon
Prefer a more traditional method? Click the 📎 (paperclip) icon at the bottom of the chat and choose “Documents” or “Photos & Videos.” This opens your file explorer.
It’s useful when I need to browse folders and double-check a file before sending.
3. Share Screenshots Instantly
Need to give feedback or show something quickly? Just take a screenshot and paste it directly into the chat.
On Windows:
Use Snipping Tool or Print Screen
On Mac:
Use Shift + Command + 4
Then just press Ctrl + V or Command + V in the chat. No need to save the image first!
4. Send Files to Yourself
A clever trick: create a chat just for you. This lets you send files between your computer and phone easily.
How to do it:
- Create a group with someone
- Remove the other person
- You now have a private space
I use this to send notes, texts, and images to myself all the time.
5. Know the File Limits and Types
WhatsApp Web supports most common file types: PDF, DOCX, JPG, PNG, MP4, ZIP.
Maximum size: 2 GB per file.
If your file is too large, compress it or use a cloud link (e.g. Google Drive).
6. Add Captions to Clarify Files
Whenever I send an important file, I include a short caption to avoid confusion.
Example: “Here is the updated proposal for review.”
Especially helpful when working with clients or in large groups.
7. Preview Files Before Sending
Once you upload a file, WhatsApp Web shows a preview. You can:
- Check the file
- Add a caption
- Cancel if it’s the wrong file
This feature has saved me more than once from sending the wrong thing.
8. Send High-Quality Media
Want to avoid WhatsApp compressing your images or videos? Send them as Documents, not as regular media.
I use this when sending logos, artwork, or high-res videos to clients.
9. Use Keyboard Shortcuts to Work Faster
Some keyboard shortcuts that save me time every day:
- Ctrl + N: New chat
- Ctrl + Shift + ]: Next chat
- Ctrl + E: Archive chat
- Ctrl + Backspace: Delete chat
- Ctrl + Shift + M: Mute chat
Learn a few of them and your workflow will speed up.
10. Stay Secure on Shared Computers
If using WhatsApp Web on a public or shared computer, remember to log out when done.
Click the three dots > Log out.
Also, enable two-step verification on your phone for extra security.
Bonus: Try Browser Extensions
Some Chrome extensions enhance WhatsApp Web. For example:
- WAToolkit: adds notification previews
- WA Web Plus: enables dark mode, message scheduling, screen blur
Only use extensions from trusted sources!
Conclusion
WhatsApp Web is more than just a messaging mirror—it’s a powerful tool for quickly sharing files. I use it daily to send contracts, images, and even transfer documents between devices.
If you’re a freelancer, student, entrepreneur, or just someone working online, try these tips. Start small, explore the features, and you’ll see how much more efficient your workflow can become.
I hope these tips for sending files with WhatsApp Web were helpful. Now it’s your turn to try them!
